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WorkSpace / Work Area / Workflow
Workflow
Last updated：30 days ago

Workflow

Overview

Workflow is the Work Space feature for visual multi-step automation processes. Users can browse, favorite, and run predefined workflows; administrators are responsible for creating and managing workflows.

The relationship between Workflow, Work, and Agent:

  • Work: You give the AI a goal, and the AI decides how to accomplish it on the fly (high degree of freedom)
  • Workflow: The process is pre-orchestrated; you only need to pass in parameters and execute the predefined steps (controllable, repeatable)
  • Agent: Invoke an Agent built by others or by yourself

Entry Point

  • Web: Left-side menu Workflow → https://www.gptbots.ai/工作区/workflow
  • APP: Left-side menu Workflow

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List View

Workflows are displayed as a grid of cards:

Layout

  • Grid layout: 260px column width, auto-fill
  • 15 items per page, with pagination navigation

Card Information

Element Description
Logo Workflow icon
Name Workflow title (e.g., workflow_demo)
Type Badge Blue Workflow label
Description Brief feature summary
Statistics Number of components / datasets / databases
Favorite Star in the top-right corner, toggles favorite/unfavorite
Feature Description
Keyword Search Input box in the top-right corner, search by pressing Enter, with a clear button
Category Filter Switch categories via the tabs at the top (All / Default / Finance / Administration / Efficiency, etc.)
Sorting Dropdown in the top-right corner: All / Usage / Favorites

Pagination

  • Simple pagination controls: first page, previous page, page numbers (with ellipsis), next page, last page
  • Displays the current page number and total number of pages

Detail View

Click a workflow card to enter the detail page:

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Layout

  • Left — Input Configuration: An input form dynamically generated based on the workflow definition
    • For example, if there is an input field of type String, it will be displayed as a text input box
  • Right — Run Results: The output after execution completes
  • Bottom — Action Bar: Reset button, ▶ Run button (shortcut Cmd/Ctrl + Enter)
  • Top — History: Clock icon in the top-right corner, view execution records

Execution Flow

  1. Fill in the required parameters in the "Input Configuration" area on the left
  2. Click the ▶ Run button (or Cmd/Ctrl + Enter)
  3. The "Run Results" area on the right displays the execution status and output in real time
  4. Once complete, view the detailed record of this execution in the "History"

Permission Control

Permission Code Description
WORKSPACE_CONSOLE_WORKFLOW_VISIT Access the workflow page
WORKSPACE_CONSOLE_WORKFLOW_USE Use (execute) workflows

When you lack permission, the WorkflowAccessDenied no-permission notice page is displayed.

Operation Guide

How to Browse and Use Workflows

  1. After building and publishing a workflow in the development space, you can click Publish to Work Space on the integration page.
  2. On the Work Space - Space Management - Enterprise Resources - workflow page, administrators can review whether to bring it online.
  3. After the review is approved, the Workflow will be displayed in the Work Space list. Click Workflow in the Work Space sidebar.
  4. Browse the card list, and filter using the search box or category tabs
  5. Click on a workflow card you are interested in to start using it

How to Favorite a Workflow

Click the ⭐ icon in the top-right corner of a workflow card to favorite/unfavorite it. Once favorited, you can select "Favorites" in the sorting options to quickly find it.

FAQ

I can't see the Workflow menu

Your role may not have the WORKSPACE_CONSOLE_WORKFLOW_VISIT permission. Please contact your Work Space administrator to enable it in Member Permissions.

I can see workflows but cannot execute them

You may only have view permission but not use permission (WORKSPACE_CONSOLE_WORKFLOW_USE). Contact your administrator to adjust it.

Where do I edit the workflow definition

The orchestration and editing of workflows takes place on the main GPTBots platform (not within the Work Space). The Work Space side only provides browsing and execution entry points. Administrators can manage the online/offline status of workflows in Enterprise Resources → Workflow.